HollyHedge Estate and The Inn at HollyHedge are two separate yet coexisting entities that come together to make your experience at HollyHedge even more special. Our amazing event coordinators and innkeepers are well-experienced in their respective areas, and are happy to answer any questions you may have.
The following are FAQs related specifically to events. For Inn-related questions, please visit our Inn FAQs.
The Inn at HollyHedge has 15 rooms that we typically set aside exclusively for wedding guests. We offer every wedding couple the opportunity to place a room block at the Inn for their guests on the night of their wedding. In addition, we have a sister inn – The Lumberville 1740 House – which has another 24 riverfront rooms just four miles from HollyHedge.
Unfortunately, we do not provide discounts on rooms for groups. Instead, if your wedding party books all the rooms at the Inn at HollyHedge, we give the Honeymoon Suite free for the couple on their wedding night – a $350 value! HollyHedge and the 1740 House will also provide a complimentary shuttle between the two properties on the night of your wedding if you book ten or more rooms at the 1740 House.
To block rooms, contact Innkeeping directly by phone or email at: (215) 862-3136 ext. 1 or at firstname.lastname@example.org. HollyHedge cannot guarantee any or all rooms will be available at the 1740 House for your guests. Rooms are booked on a first-come, first-served basis.
We are happy to have external event stylists or event planners help you in addition to our team. However, they must be open to communicating with our team, must attend the necessary planning meetings with our staff, provide us with their proof of liability insurance, and sign our external vendor agreement before working at the Estate.
We promise that the group tastings are a fantastic party, featuring different vendors from our Featured Vendors List, music, seasonal decorations, and amazing food! You will receive a “Save the Date” email at least three months before your tasting and a follow up email invitation to the tasting with all the details you may need. If you have particular dietary restrictions, please let us know, and our chefs will accommodate any allergies or needs you may have.
Can we do a cookie table or other dessert table where our guests and family bring the supplies? What do we need to tell them ahead of time to help make it run smoothly?
Of course! We’re partial to the traditional Pittsburgh cookie table but gladly welcome any sweet treats you’d like at your wedding. However, for it to work smoothly, we have two options we recommend.
Option One: Have your guests bring the cookies on the display pieces on which they will be served on the table. This method is the easiest and fastest way to make sure our staff can set the cookie table up after dinner.
Option Two: Assign someone in your family, wedding party, or group to collect and arrange the cookie table display. This is usually best done during the day before the wedding ceremony. With this option, the cookie table will be on display as soon as your guests arrive for dinner service after the cocktail table.
If you need our staff to plate and arrange the display, it may incur extra costs as we may need to bring on additional staff or pay for additional staff hours to create the display. We also can not guarantee storage for your cookies ahead of time – please confirm with our team about using refrigeration or freezer space for storage with the event coordinators at your final meeting. Most likely, guests will have to bring cookies on the day of the event.
Can we bring in supplies to decorate the property or reception space? When can we drop off supplies at HollyHedge?
Yes, you and your vendor are welcome to bring in whatever you deem necessary to make your dream wedding a reality. However, we do have a few conditions:
- You may drop off any non-perishable supplies the day before your wedding only. Food products that need refrigeration or special storage may only be dropped off on your wedding day.
- HollyHedge will not assume responsibility for safely storing personal items or wedding-related materials.
- Florists and decorators who plan on working at the Estate must sign our External Vendor Disclosure Form, which lays out some basic policies and requirements for folks working here.
- Typically, you can begin decorating on the morning of your event, after 10 a.m. However, all materials must be removed from the property the day after your wedding no later than 10 a.m., or they may be thrown out or disposed of by our team.
Can you recommend photographers or florists? What if our vendors are not on the HollyHedge partnered vendors list?
Yes! We have some great local vendors we’ve been fortunate to work with for years. Contact our events team for recommendations that fit your style and budget. (Full disclosure: our partnered vendors do not pay us to get listed, they are simply folks who we recommend, work well with, and who we think provide professional and valuable services to their clients.)
If your vendor has not worked at the Estate or is not part of our partnered list, that is not a problem. All vendors who have not worked at HollyHedge in the last 12 months, or are not part of our partnered vendor list, must send us a copy of their certificate of insurance (COI) at least two weeks before they work at the Estate. Before working on the property, they must also sign and return our External Vendor Disclosure Form.
HollyHedge reserves the right to bar uninsured external vendors from working on the property (as noted in every wedding contract). If you have a family member or friend who will provide services like photography or floral arrangements on the day of your wedding, and they do not have proper insurance, they must fill out a Waiver of Liability Form (available upon request from the Events Office).
Can we come back with our vendor(s) (florist, photographer, etc.) before our wedding so they can see the space?
We are thrilled to work with external vendors. They must do all their work on property on the wedding day. They can arrive as early as 10 a.m. to begin their work, and we ask that they finish everything at least 2 hours before the start of the ceremony or reception. Vendors are wholly responsible for cleaning up after themselves, removing trash items from the property, and returning to collect any items they hope to keep before 10 a.m. the morning after your reception.
Can we bring in fireworks, have a sparkler send-off, light Chinese lanterns, or throw confetti at some point?w
We have made a great effort to become a leader in environmentally-friendly wedding services. This means that we don’t introduce anything into the water stream or environment that is not natural. For example, we do not allow things like confetti cannons or other items that will litter the property or cause downstream problems after they are used.
We do not allow fireworks on-site due to local zoning and sound ordinances. Couples may petition Solebury Township for special dispensation. Still, it must be done well in advance and formal approval from the township must be received before we entertain any fireworks on-site. We will confiscate any fireworks that we see, and the local police may arrest or prosecute anyone found to be in violation of particular ordinances.
We also do not allow Chinese lantern releases on-site. We know they look beautiful, but we are located in dense forests that are not conducive to the open space needed to prevent potential fires.
Don’t worry, though! We have plenty of fun and amazing ways to create memorable photos that won’t pollute the environment and property, such as sparkler send-offs. Ask our event coordinators for more information on ways to beautify your event.
We have a minimum number of required guests for weekend events at the Estate, depending on the time of year and the day of the week. Our event coordinators will be happy to discuss the different options and review guest minimums during your tour and first consultation at the Estate.
Children are welcome at the Estate, and we love having them, but we require them to be supervised by an adult at all times. The Estate is gorgeous, but has many potentially hazardous areas for children. There are ponds, fountains, a natural creek running through the property, no shortage of wildlife, and plenty of woods around the estate. If children are coming to the wedding or staying at the Estate, they must be with a parent, guardian, or adult attendant at all times.
Children and young adults (those under 21) may also receive a discounted price for the wedding. Our chefs can also work with you on child-friendly menu options if children will be staying through the reception.
We love animals; we even have a menagerie of farm animals on the property as part of our efforts to go green. Unfortunately, we do not allow pets to stay at the Inn or enter any of our properties where food is prepared or served. We are so sorry – we know how important pets are. We can arrange for pets to be part of photos in some of our outdoor spaces, but that must be discussed and approved by our events team well in advance. Of course, registered service animals are permitted everywhere they are required by law.
Our team will schedule a final meeting with you at least two weeks before your wedding date. Then, we will email you a month before your ceremony date to schedule the final meeting. The email will also have a list of questions we’ll ask you to finalize before you come in for the appointment.
We only accept credit cards for the initial deposit on your wedding. All other payments related to the wedding must be made using cash or check. Any final payments less than two weeks before your wedding date must be made using a certified check. Any Inn rooms may be paid through a credit card, cash, or check.
Our event coordinators are an amazing team. One team member is typically in the office every day of the week from 9 a.m. to 4 p.m. We also try to reply to all emails, phone calls, and questions within 12 hours. If you have questions for a specific person in the events office, they will get back to you as soon as possible. Generally, any event coordinator can answer any event-related questions you may have. For Inn-related questions, please visit our Inn FAQs.